Timeframes and Overview

Timeframe for the PhD Study

The following section presents important deadlines related to the PhD study. Please ensure that all deadlines are kept throughout the duration of the study:

  • Application for enrollment must be forwarded no later than 1 month prior to the desired starting date. Please ensure all material is present and that the application is signed.
  • The PhD plan must initially be uploaded 2 months after the enrollment date. An updated version is due 11 months after the enrollment date.
  • Application for financial support in relation to studies abroad must be submitted no later than 1 month prior to the commencement of the stay.
  • Application for leave of absence must be forwarded no later than 1 month prior to the commencement of the leave.
  • The suggestion for an assessment committee for the defense must be forwarded when the thesis is handed in at the latest. Please adhere to the rules regarding the assessment committee and apply the provided checklist.
  • The student must submit approved co-author statements (if any) and an approved supervisor statement no later than 9 weeks prior to the defense. The assessment cannot commence before these elements are in place.
  • The student must be provided with the preliminary assessment no later than 2 weeks prior to the defense. The preliminary assessment must however be submitted to the Doctoral School no later than 3 weeks prior to the defence.

 A full overview of a standard PhD process is illustrated in the following figure

Finishing your PhD Study

In relation to the completion of your PhD study there are several elements that requires your attention. The following list includes these elements and the related timeframes:

  •  Co-author statements. These must be sent to the doctoral school 9 weeks prior to the defense for approval.
  • Supervisor statement. This must be delivered and be approved by the PhD Study Director before the thesis is uploaded..
  • Assessment committee. The department must forward an assessment committee in due time and no later than when the thesis is submitted.
  • A declaration concerning good scientific practice must be submitted to the doctoral school.
  • When all of the above is in order you can upload your thesis through the VBN portal.

Contact Information

If you have any questions regarding the PhD study, terms of employment, courses and alike, please contact us:

E-mail: doctoral.school@adm.aau.dk

Phone: 9940 9638

Niels Jernes Vej 10

9220 Aalborg East

Denmark